Keyboard shortcuts are a brilliant time-saver; it’s much easier to tap two or three keys at once than to go hunting through nested menus. But shortcuts depend on knowledge and muscle memory. You need to put in the time to learn them before you can benefit in the long run.
That’s why we’re here. This guide to the essential keyboard shortcuts for Mac users covers the most useful hotkey combinations that will save you time and stress.
The three most important keys on your Mac can be found to the left and right of the spacebar (for right- and left-handed use). Unfortunately these keys seem to cause more confusion than any others. So our shortcuts guide will begin by clearing up the mystery, and explaining what you can do with Fn, Ctrl, Alt and Cmd.
Using the Option or Alt key on a Mac
There is a great deal of confusion over what Apple refers to as the Option key. If you’re using a UK keyboard, chances are this is called the Alt key so it’s no wonder most people don’t know where it is.
The Alt (aka Option) key can be found between Control and Command. It has an icon that looks like a slope and a dip with a line above it.
Chances are the first time you hear mention of Option you are following a tutorial and trying to fix something on your Mac. The Alt key is the one you use if you wish to select a boot partition when starting the computer, you also press it when typing certain characters on your keyboard, such as # (Alt-3) or ¢ (Alt-4).
Here’s an overview of the hidden characters that you can type using Alt (the keys might be a bit different if you aren’t using a UK keyboard).
The Option key also enables you to enable the Save As option in Mac apps.
You may be wondering whether you can use the Alt key, along with Ctrl and Delete, to shut down an unresponsive Mac. Force-quitting on a Mac is slightly different to on a PC: here’s how to Force Quit on a Mac.
- Control-Alt-Command-Power Button: Quit all apps
- Alt-Shift-Command-Q: Log out of your user account
- Alt-Delete: Delete the word to the left of the curser
- Alt-Left Arrow: Move the curser to the beginning of the previous word, add Shift to this to highlight the text
- Alt-Right Arrow: Move the curser to the end of the next word. (Add Shift to highlight the text)
- If you are selecting large sections of text, you can do so by moving the curser to the end of the section you wish to select and pressing Alt-Shift-Up Arrow until all the text is selected. (This only works in some apps)
- Similarly, Alt-Shift-Down Arrow lets you highlight the text below the cursor
- Alt-Command-F will open the Find and Replace feature if your application has it
- Alt-Command-T will show or hide the toolbar
- Alt-Command-C is the key combo to use if you wish to copy a style, or copy the formatting settings to the clipboard
- And Alt-Command-V will paste those formatting settings on to the text you wish to change
- Alt-Shift-Command-V will paste and match style – so that the text you paste in has the same style as the text around it, rather than the style brought over from the place you copied it from
- Alt-Command-D will show or hide the Dock at the bottom of your screen
- In the Finder, Alt-Command-L is a handy shortcut to open the Downloads folder
- Also in the Finder, pressing Alt-Command-P will show the path so you can see the precise location of what you’re looking at
- Alt-Command-S will show or hide the Sidebar in the Finder
- Alt-Command-N will start a new Smart Folder in the Finder
- If you select a few files in the Finder, you can press Alt-Command-Y to see a full-screen slideshow of those files
- A shortcut to the Display preferences is to press Alt-Brightness Up (or Brightness Down, aka F1 or F2)
- You can open Mission Control preferences by pressing Alt-Mission Control (F3)
- To duplicate/copy an item in the Finder or on your Desktop, press Alt while dragging it
- To create an Alias (a shortcut to a file) you press Alt and Command together while dragging the file from the location in the Finder to another location, an arrow sign will appear indicating that this is a link to the file rather than a copy of it
Using the Command key on a Mac
If you thought that the jumbling of Alt and Option was baffling, there’s even more opportunity for confusion when it comes to the Command key. The Command key (cmd) has a legacy that leads to confusion – many older Mac users will refer to it as the Apple key, because in the past there used to be an Apple logo on it, but this logo stopped appearing a while ago when if was decided that there were a few too many Apple logos on Apple products.
The logo you will still find on this key looks like a squiggly square, or a four petalled flower. It was designed by Susan Kare for the original iMac (and based on the Scandinavian icon for place of interest).
The Command (cmd) key works in a similar way to the Control key on a PC. On a Mac you use the Command key where on a PC you would use Control (or Ctrl).
If you were wondering why Ctrl-B didn’t make your text bold, chances are you were previously a PC user and didn’t realise that Command is the new Control. You might find this useful: How to move from PC to Mac: Complete guide to switching to a Mac from a PC.
Here are a few of the key combinations that use Command:
- Command-B: Bold
- Command-I: Italic
- Command-Z: Undo
- Command-Q: Quit
- Command-W: Close window
- Command-P: Print
- Shift-Command-P: Page setup (for checking how it will print)
- Command-S: Save
- Shift-Command-S: Save As or duplicate the document
- Command-A: Select all
How to copy and paste on a Mac
- Select the text you wish to copy – a quick way to do this is to place your mouse pointer over a word and click twice. Once you have the text selected you can drag your mouse across or up, or down, to select more words. Alternatively, if you are selecting a number of words or sentences, or paragraphs, you can click at the beginning of the section, then press the Shift key, and click at the end of the section.
- Press Command-C to copy the text (or Command-X if you want to ‘cut’ the text from where it is currently)
- Go to where you wish to Paste the text in and press Command-V
- Command-C: Copy
- Command-X: Cut
- Command-V: Paste
There are lots more useful key combinations that use Command including:
- Command-F: Find
- Command-G: Find again
- Command-H: Hide the windows of the app you are using
- Command-M: Minimise the current window and send it to the Dock
- Command-N: Open a New document
- Command-W: Close the current window
- Command-Space Bar: Open the Spotlight search window
- Command-Tab: Switch between open apps
- Shift-Command-3 to take a screenshot on a Mac
- Command-Comma (,): Open preferences for the app you are using
- Command-T: Show or hide Fonts window
- Command-Left Arrow: Move the cursor to the beginning of the line
- Command-Right Arrow: Move the cursor to the end of the line
- Command-Up Arrow: Move the cursor to the beginning of the document
- Command-Down Arrow: Move the cursor to the end of the document. (Press shift to select the text between the insertion point and the destination in each of these scenarios)
- Command-Left Curly Bracket: Align Left
- Command-Right Curly Bracket: Align Right
- Shift-Command-|: Centre
- Shift-Command-Minus sign: Decrease font size
- Shift-Command-Plus sign: Increase font size
- Shift-Command-Question mark: Open Help menu
- If you’re in the Finder or in a web browser, or any other app that supports Tabs, Command-T will open a new tab
In the Finder you could try the following:
- Command-D – Duplicate the file
- Command-E – Eject the volumne
- Command-F – Search
- Command-I – Get Info
- Shift-Command-D – Open the Desktop folder
- Shift-Command-F – Open the All My Files folder
- Shift-Command-H – Open the Home folder
- Shift-Command-G – Open a Go To folder window
- Shift-Command-I – Open your iCloud Drive
- Command-K – Connect to the server
- Shift-Command-K – Browse the network
- Command-L – Make an alias
- Shift-Command-O – Open the Documents folder
- Shift-Command-R – Shortcut to the AirDrop window
- Command-Delete – sends the selected item to the Trash
- Shift-Command-Delete – Empty the Trash (add the Alt key if you don’t want to see the confirmation dialogue)
Using the Control key on a Mac
With the Command key doing the job on Mac that the Control key does on PC, you may be wondering why there’s also a Control key on a Mac keyboard.
The most common use of Control is to mimic the right-click on a mouse or when using the mouse pad (since some Apple mice don’t have the right click option).
There are many more uses for Control when used with other key combinations, for example:
- Control-Command-Power button will restart your Mac
- Control-Shift-Power button: Puts your display to sleep
- Control-Option-Command-Power button: Quits all your apps and shuts your Mac
- Control-H: Delete the character on the left
- Control-D: Delete the character on the right
- Control-K: Delete the text from where your curser is to the end of the line
- Control-A: Move to the beginning of the line (more here: How to find End and Home on a Mac keyboard)
- Control-E: Move to the end of a line or paragraph
- Control-F: Move forward one character
- Control-B: Move backward one character
You can also use the Control key to add a document or folder to the Dock. Go to the Finder and select the item you wish to add to the Dock (or search for it using Spotlight: Cmd-Space, or select it on your Desktop). Then press Control-Shift-Command-T.
What do the F keys do on a Mac?
There are a few other Apple specific keys (depending on your keyboard):
- F1/F2: Brightness Up and Down
- F3: Mission Control (for an overview of all running applications, grouping windows from the same application, and your Spaces)
- F4: A shortcut to all the apps you have on your Mac
- F10/F11/F12: Sound
You can set other F keys to do Mission Control actions. Go to System Preferences > Mission Control and add unused F keys to do functions such as Show Desktop or Dashboard.
How to type letters with accents on a Mac
Some letters can be typed with accents on top, like this é, ä, ö. This is easy to do on a Mac:
- Hold the letter down on the keyboard until a bubble menu with all the different options appears
- Each accent option has a number below it, tap the number on the keyboard to turn the letter into that accented version, or click on the accented letter with your mouse
How to type special characters, Emoji and maths symbols on a Mac
You can use the Character Viewer to find special characters, Emoji and maths symbols.
Press Command-Control-Space and by default you will see the Emoji characters. To see the Character Viewer, with special characters from any font on your Mac, click on the Character Viewer icon in the right corner of the window, or in the menu bar next to the time and date.
Once you have the Character Viewer open, use the sidebar to view different categories, such as Currency Symbols or Maths Symbols and double-click any item in the main window to insert it into your document.
You can also search for any option using the Search field in the top-right. Enter a term like “cat” to find all the symbols that are cat-like.
The Character Viewer is placed permanently above all other windows, so you can continue typing in your app and view the Character Viewer on top of its document. You can switch between a small and large Character Viewer using the icon to the right of the Search Field.
It is also possible to add the Character Viewer as a Menu bar icon, this enables you to quickly access it from any app. Open System Preferences, choose Keyboard > Keyboard and select the Show Keyboard & Character Viewers in Menu Bar option. Now you can click on the Character Viewer icon in the Menu bar and choose Show Character Viewer.
How do I add emoji on a Mac?
As we said above, just press Command-Control-Space and you will see a collection of Emoji you can use.
If you have the Character Viewer open you will find a section called Emoji in the sidebar.
Often it’s easier to use the Search field in Character Viewer to find Emoji characters.
If you want to read more about using emoji this may be useful: How to use emoji
How to view shortcuts on a Mac
One neat trick to learning keyboard shortcuts on a Mac is to use the Keyboard Viewer. Enable the Show Keyboard & Character Viewers in Menu Bar option (in System Preferences > Keyboard > Keyboard).
Now click on the Character Viewer icon in the Menu bar and choose Show Keyboard Viewer. A visual representation of the keyboard appears, and as you press keys they will be highlighted. If you hold down the Alt and Shift keys the Keyboard Viewer shows all the special characters on each key. You can use this to learn the special characters on each key.
Keyboard combinations for shutting down or Sleep your Mac
- Ctrl-Eject: Show the restart / sleep / shutdown dialog
- Shift-Control-Eject: Will put your displays to sleep
- Command-Alt-Eject: Will put the computer to sleep
- Command-Control-Eject: Save/Quit all applications then restarts Mac
- Command-Alt-Control-Eject: Quit all applications then shuts down the Mac
- Command-Shift-Q: Log out of your OS X user account (you’ll be asked to confirm action)
- Command-Shift-Alt-Q: Log out of your OS X user account immediately (you won’t be asked to confirm action)
- Command-Alt-Esc: Force Quit
- Command-shift-Alt-Esc (for three seconds): Force-quit the front-most application
Read next: How to lock a Mac
How to use the Application Switcher
Another handy key combo is the one that brings up the Application switcher. This is a handy way to move between different applications you have open.
- Command-Tab: Move to the next most recently used application from your open applications
- Command-Shift-Tab: Move backward through a list of open applications (sorted by recent use)
- Command-~ (Tilde): Move backward through a list of open applications (only when Application switcher is active)