Maybe you’re trying to impress a new boss. Maybe you’re just tired of losing things around the office! If you’re hoping to become a better secretary, here are three simple tips for success. While this isn’t an exhaustive list, it should be enough to get you thinking about the right things and moving in the right directions.
1. Eliminate Clutter
Clutter is a secretary’s worst enemy. Not only will it slow you down as you’re forced to hunt through stacks of documents and office supplies, but it can also send the wrong message to the higher-ups. A messy desk doesn’t say good things about the efficiency and organizational ability of its owner! Clean up your file trays to improve your productivity at work and become a model secretary in the eyes of your superiors.
2. Upgrade Your Gear
Tablets are better than post-it notes. Wireless keyboards are better than cumbersome, cord-based computer equipment. Having the right gear can make all of the difference in your job performance, so don’t skimp on the essentials. Whether you’re shopping for appointment software or transcription gear headsets, make sure that you only buy the best. You can even bring this up with your boss if you’re in serious need of new equipment; they might be able to compensate you.
One of the most common struggles of a secretary is juggling a million different things at once. If you want to survive, you’ll have to learn to prioritize. Does a certain message need to be sent right this minute, or can it wait until you’ve done this other, more time-sensitive task? If multiple people need a meeting with your boss, which ones are the most important to your boss’s current projects? Learn how to say “no” or at least “not right now.”
These are just a few tips for improving your secretarial skills. Whether you’re starting your first office job or angling for a promotion after several years of service, these suggestions can help you move up in the world by turning you into a whirlwind of efficiency and organization. Good luck!